What is a CMMS system? The answer starts with a look back at the past.
Historically, commercial utilities and project developers spent long hours correlating asset data, manually transcribing paper forms into digital platforms, undertaking painstaking reviews of maintenance records, and preparing elaborate maintenance schedules to communicate across field crews and contractors.
Reliance on pen and paper or software like Excel and WhatsApp meant that maintenance was often time-consuming, inefficient and costly.
What is a CMMS System ?
Simply put, a CMMS system (also known as a computerized maintenance management system or CMMS ) is essential to maintenance operations, keeping information about the availability and utilization of equipment in one place.
For example, a CMMS can monitor the number of available hospital beds. In 1965, developers launched the first CMMS system , although it wasn’t readily available or affordable until the 1990s.
The 2000s saw rapid adoption of intranets and web-based connectivity. This allowed CMMS software to be adapted for mobile devices and tablets for use on remote field operations. CMMS is continually developed to support cloud functionality and greater data security for users.
|“One can only shudder in despair at the thought of using manual maintenance processes…in this age and time where information represents the pinnacle of our very existence. Even using Excel spreadsheets seems antiquated.”
What is a CMMS Program? The Database is the Heartbeat of Maintenance Operations
A CMMS acts as a communication tool to facilitate the processes of maintenance from a centralized platform. The software connects maintenance teams, electric utility asset management , sites, machinery, vehicles and plant infrastructure from a single location.
What is CMMS Software ?
A database is at the core of any CMMS. This intelligent algorithm recognizes, collates and organizes critical maintenance data, presenting to field teams and managers an assets condition, lifecycle and maintenance tasks.
It also lists the equipment, materials and resources required to undertake such maintenance tasks. A CMMS is so much more than a field data capture tool.
What is a CMMS Administrator?
A CMMS administrator oversees the day-to-day functioning of the CMMS, taking care of the daily operations of software databases and vendor onboarding. Administrators are also essential to managing the supply chain and inventory control.
What is a CMMS System in Manufacturing?
A CMMS system is essential to manufacturing workflow: It reduces downtime and troubleshoots from the root by aggregating data on assets and maintenance. For example, a CMMS allows a user to pull up information on a failure point, including service hours. The CMMS is also essential for creating reports and KPIs.
How Does a CMMS System Work?
CMMS systems are excellent for monitoring the status of a lot of information at once, such as labor, which includes information on what employees are available, crew assemblage, and determining shifts.
With a CMMS, you can also register assets and related information, including location, costs, and manufacturer and model. You’re also easily able to manage work orders, monitoring numbers, types, causes and fixes, and what personnel have been assigned to the task. A CMMS is also helpful for managing inventory, preventative maintenance, and generating reports.
The Benefits of CMMS Systems
|“Efficient systems offer averages of 60% reduction in paperwork and administration, 53% improvement in maintenance response times, and 200% increase in logged maintenance requests and actions.
“Once you realize the true cost of not having a CMMS or simply having a poorly performing system in place, investing in a market-leading maintenance management system becomes an easy decision – and you will quickly see a real return on your investment.” – SSG Insight
Many companies rely on Excel spreadsheets and Whatsapp for maintenance tracking and communication. However, a CMMS can provide indisputable benefits to your business and workforce.
Predict Problems Before They Arise
Dynamic data trends allow for maintenance operators and inspectors to review an asset’s life cycle, anticipate an inspection or replacement and generate a preventative maintenance schedule ahead of time.
These capabilities of vegetation management software utilities save costs in unnecessary reconnaissance trips and improves field crew productivity by optimizing time spent in the field.
For example, a vegetation inspector fulfilling a powerline safety inspection could check an assets’ condition and carry out only necessary inspections on “at-risk” utility poles. This data can avoid a potential blackout, ensure optimal substation health and safety protocol and increase asset uptime for reliable electricity generation.
Automate Maintenance Tasks
Paper-based systems require consistent collection, management and organization of records from multiple locations, staff members and communication devices. Such devices include fax, text and face-to-face conversations in the field.
A CMMS allows supervisors to automatically assign work orders and send trained technicians tasks to field crews, avoiding the risks of potentially lost information and forgotten requests.
For example, a substation owner could create a ticket to initiate a breaker repair immediately upon being alerted on his CMMS. The system will store that ticket and send a notification once submitted.
|CMMS systems help businesses run far more smoothly. Learn how with these blogs:
Take the Headache Out of Audits
Do you know how many hours of equipment downtime you have had this year? Could you calculate the total labor hours and costs associated with each asset?
With a CMMS, field data, images and messages can be collated on-site for archival or review from any device at any time. This critical data is stored in generated reports and dashboards, where the information can be pulled directly from the platform in a downloadable format, ready to present during an audit.
These custom-built reports can also assist in making repair/replace decisions even while you are in the field in a remote location.
Respond to Actionable Tasks in Real Time
Excel spreadsheets don’t allow for field crews or technicians to review an asset status on the go. Critical information and maintenance tasks are not communicated to the workforce promptly. This lag in communication can lead to technicians being unaware that an asset has been down for some time, resulting in potentially hundreds of dollars of lost revenue.
A CMMS allows secure access to information required to properly service equipment in real-time. Technicians can pull up tasks, images and updates on any device or tablet from even the most remote locations.
Reduce Material Waste
With a CMMS, you can optimize utilization of their assets, ensuring they reach their full designed lifespan. This not only conserves materials but also reduces the frequency of replacements. Your system’s predictive maintenance capabilities allow for timely identification of assets nearing the end of their useful life, enabling proactive replacements with newer, more efficient models.
Moreover, a CMMS helps you reduce the number of preventive maintenance tasks you need to take care of. (These tasks often involve the use of consumables that might otherwise be wasted.)
Your system’s data analytics can highlight inefficiencies in operations that result in unnecessary material consumption. By addressing these inefficiencies,you’re in a prime position to drastically reduce your material footprint.
Improve Technician Safety
Workplace safety is paramount, and your CMMS plays a pivotal role in enhancing the safety of both your operators and technicians. By providing a centralized platform for tracking safety incidents, near-misses, and potential hazards, your CMMS ensures that all safety concerns are promptly addressed.
For technicians, a CMMS optimizes maintenance tasks, reducing their exposure to potentially hazardous situations. For instance, by scheduling maintenance during off-peak hours, technicians can work in a less hectic environment, minimizing the chances of accidents.
Your system also ensures that all safety protocols are adhered to during maintenance tasks, further enhancing safety.
Digital work orders provided by the CMMS can also include safety checklists, ensuring that technicians follow all safety guidelines.
What to Consider When Investing in a CMMS System
Selecting and implementing a CMMS as an integral centralized maintenance tool requires functional evaluation. It could mean the difference between optimizing your maintenance strategy or wasting a great deal of time and money.
When looking for a Computerized Maintenance Management Software company , it is imperative to consider: identifying and analyzing your existing operations plan, updating standard operating procedures, and consulting your health and safety department to see how a CMMS can support your safety culture.
It is also important to identify the top 5 metrics by which the operations team will evaluate the efficiency of a CMMS, how vendors will use your CMMS, the cost involved to include them and the role of your mobile field technicians. After analyzing whether a CMMS is a great fit for your business, make sure you get the best deal by:
- Booking a demo – A no-obligation demonstration of a CMMS platform could demonstrate real-life situations.
- Downloading the mobile app – Allow your technicians to test the water and how simple it is to build and check-off customized forms and work orders.
- Comparing costs – Find out what maintenance is costing you and compare the market for the most suitable CMMS platform for your needs. 60Hertz’s flexible pricing plan allows you to pick a bespoke service that fits your budget and scale.
A CMMS system vastly improves business operations by making many moving parts easy to monitor.
Join the 200+ Customers who Saved Approximately $60,000 Using Our CMMS Software
60Hertz Energy stands out as the CMMS of choice for utility and asset owners, electric distributors, and power producers. With features tailored specifically for electrical utilities and electric applications, our platform offers a seamless transition from traditional paper-based systems to a comprehensive digital solution.
Why Choose 60Hertz Energy?
- Tailored features: Our CMMS is designed with specific forms and fields that match the traditional paper forms used by utilities.
- Mobile-first with offline capabilities: Whether you’re in a remote area with limited network access or in the heart of the city, our mobile-first application ensures you’re always able to work.
- Multi-language support: Catering to a global audience, our CMMS offers multiple language views to ensure everyone on your team is on the same page.
- Inclusive design: Our user-friendly interface ensures that everyone, regardless of their tech-savviness, can easily navigate and use the system.
- Maintenance automation: Say goodbye to manual labor and errors. Our CMMS automates maintenance tasks, ensuring timely and efficient operations.
- Comprehensive systems integration: From ERP to live monitoring data sources, our CMMS integrates seamlessly, providing a unified platform for all your maintenance needs.
Don’t just take our word for it. With over $146 million assets in our system, 22,000 site inspections completed, and trust from 26 utility companies, our track record speaks for itself. Dive into the future of maintenance management with 60Hertz Energy.
Book a demo today and witness firsthand how our CMMS can revolutionize your maintenance operations.