Your Go-To List for Common CMMS Terms

Navigating the complexities of managing distributed energy resources only seems to get more difficult. And the role of a Computerized Maintenance Management Software (CMMS) becomes paramount. But, with the rise of such sophisticated tools comes a slew of common CMMS terms and jargon that leaves many scratching their heads.

And, let’s be honest, understanding the basics of your CMMS and how you use it (even going for a refresher) can only be a benefit. Just as a tool used across industries, CMMSes have helped 66% of teams track their maintenance programs, improving the way they do business.

“Revisiting the essentials is never a bad idea,” said Tonya James, COO at 60Hertz. “Mastering the basics helps users make better decisions in terms of maintenance and investment alike.”

Whether you’re a seasoned energy professional or just dipping your toes into the world of asset management, join us as we break down the most common CMMS and asset management terms.


Glossary of Common CMMS Terms

Asynchronous Multi-Language

This feature allows employees to work in their preferred language. With it, you can increase accuracy, improve safety, and reduce learning curves.

Computerized Maintenance Management Software (CMMS)

A CMMS is a system that helps automate tracking and maintenance of company assets and infrastructure. Most of the time, it can work on various devices and even offline.

Customizable Jobs & Forms

CMMS software allows for customization for an unlimited number of assets, tracking what’s most important to provide critical insights and improve team performance.

Fleet-Wide Views

This type of view through a CMMS provides multiple ways to view real-time data on a portfolio of assets, which can drive team performance and improve asset longevity.

Did you know…
Asset Management Terms
Source: SelectHub


Fluid Sampling

This is to detect maintenance needs quickly and convert lab results into actionable work orders.

In-App Messaging

In-app messaging keeps content secure and searchable, preventing the loss of data when devices fail or when staff changes.

Offline First

The offline first feature allows users to use the CMMS in remote and rural locations. Operators can log data without an active internet connection, and the data is submitted once connectivity is regained.

Reporting and Analytics

Collectively, reporting and analytics cover tools to track repair times, technician hours, and other metrics to evaluate the efficiency and cost-effectiveness of maintenance activity.

Vegetation Management

Vegetation management is exactly what it sounds like: This covers an approach to managing issues related to overgrown vegetation, dangerous trees, and power lines.

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Asset Management Terms to Know

Now that you’ve covered the CMMS basics, let’s take a look at asset management terms that relate to using a CMMS.


Any item, thing, or entity that has potential or actual value to an organization. In the context of CMMS, it typically refers to machinery, equipment, buildings, and other physical entities that require maintenance.

Asset Lifecycle

The stages an asset goes through from acquisition to disposal, including procurement, installation, maintenance, and eventual retirement.

Asset Tracking

This covers the process of monitoring and managing assets, often using barcodes, RFID tags, or IoT devices, to keep track of location, status, and other relevant information.


Calibration is the process of verifying and adjusting the precision and accuracy of equipment. It ensures that machinery and tools operate within specified limits.

Condition Monitoring

Continuous monitoring covers the continuous (or periodic) assessment of equipment to detect signs of deterioration.

Corrective Maintenance

Corrective maintenance pertains to a form of reactive maintenance carried out after a failure has occurred and is aimed at restoring an asset to a condition in which it can function properly.


The period during which a machine or system is unavailable or not operational, often due to maintenance or breakdown.


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Failure Mode

Failure mode covers the specific way in which an asset fails, often used in failure analysis and predictive maintenance.

Inventory Management

With inventory management, you order, store, and use your company’s inventory, including spare parts and maintenance tools.

Maintenance Schedule

A planned timeline for when maintenance tasks should be performed on assets to ensure their optimal operation.

Predictive Maintenance (PdM)

PdM covers maintenance activities that are triggered based on the predicted future condition of an asset, often using sensors and advanced analytics.

Preventative Maintenance

Preventative maintenance covers regular checks and services to prevent potential failures or breakdowns.


The ability of an asset or system to function without failure over a specified period under given conditions.

Root Cause Analysis

Root cause analysis is a method of problem-solving used to identify the primary cause of faults or problems.

Work Order

A formalized request for maintenance work to be completed. It often includes details like the task description, location, tools required, and assigned technician.

Work Order Backlog

Your work order backlog is a list of maintenance tasks that have been requested but not yet completed.

Work Request

An initial request for maintenance work, often submitted by operators or other non-maintenance personnel, which may then be converted into a formal work order.


Empower Your Maintenance Journey with 60Hertz Energy

Understanding the complex world of CMMS and asset management is the first step toward optimizing operations. But knowledge is most powerful when paired with the right tools.

At 60Hertz, we’ve crafted a CMMS solution that’s intuitive, robust, and tailored for the energy sector. Whether you’re operating in bustling cities or remote corners of the globe, our platform ensures your assets are always performing at their peak.

Ready to transform your maintenance strategy? Dive deeper with 60Hertz. Book a demo today.

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